Build Your A.I. Ops Assistant
🦾 A.I. in Action
Step 1) Create a “Team Ops Inputs” Folder
Inside Google Drive (or Dropbox), create:
📁 Team Ops Inputs
Add:
• training videos
• past Loom walk-throughs
• message scripts
• FAQs from Slack
• client handoff docs
• onboarding checklists
• role responsibilities
• screenshots of recurring tasks
Everything goes into this one folder.
Step 2) Upload All Assets Into ChatGPT
Open ChatGPT and upload your full folder.
Then use the following prompt:
“You are my A.I. Ops Assistant. Analyze all training materials and produce:
• clear onboarding steps
• role expectations
• recurring responsibilities
• FAQs with your answers
• required tools and access
• suggested improvements
• missing documentation”
Within minutes, you have a complete Ops blueprint.
Step 3) Let A.I. Ask You Questions
Use this follow-up prompt:
“Identify all missing context and ask me clarifying questions so the onboarding system can be more accurate, complete, and repeatable.”
Answer the questions while A.I. fills every gap.
Step 4) Auto-Generate Standard Operating Procedures (SOPs) in One Click
Ask ChatGPT:
“Convert our onboarding system into the following formats:
• a master SOP
• a role-specific checklist
• a ‘first week’ plan
• a training outline
• a knowledge-base article”
You now have all of your onboarding assets built automatically.
Step 5) Automate Weekly Updates
On Fridays:
1. Drag new screenshots/data into your Research Inputs folder
2. Paste into ChatGPT
3. Run the Research Analyst prompt
4. Export all formats
5. Share with your team
Why This Works
✅ Eliminates repetitive team training
✅ Captures tribal knowledge before it disappears
✅ Creates SOPs without “writing” anything
✅ Updates all docs automatically
✅ Gets new hires productive faster
Go to the next level with A.I.:
🧠 No-cost A.I. webclass: perfect place to get started.
🦾 Done-for-you-with-you services: ideal for growing businesses.
🛠️ All-in-one A.I. system: save both time and money.
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